* *** TASKS_2016-11-08_ELECTION TXT - 7 Nov 2016 15:16:42 - JKNAUTH Discuss layouts for inside and outside Make set-up assignments Furniture and booths Set up RT, BT, HT Inside signs AutoMARK Gray supply bin (checklists + VA & ALL) Outside signs Curbside speaker Set up tables, chairs, voting booths (check accessible), trash can Inventory the gray supply bin and distribute contents Place pens and instructions in booths Set up steel ballot box and check that all bins are empty Set up AutoMARK; then power it on and off Set up and test curbside doorbell system; then move curbside stand back inside Measure and mark "No Campaigning" zone 50-foot boundary Set up most signs (inside and outside) using copies of sign checklist Wait until Tuesday for A-frame, H-frame, vinyl, and "No Campaigning" signs Distribute my sheets and (if any) gray supply bin forms and pollbook forms Attach long Absentee list to wall and record count Get pages for archive String phone and electrical extension cords; place rug Set up Keurig machine and food table in kitchen Check outside signage and curbside/accessible parking Take pictures =================================================================================== RT, BT, HT, VA: Set up using appropriate checklists RT: Add Pollbook alphabetic separator tabs BT: Review "M100 vs. ATV Count" sheet and "Ballot Count Reconciliation" sheet BT: Review my color-coded ATV sheets HT: Ensure that all pages of provisional labels are good HT: Test phone with inbound/outbound calls; use "9" prefix to call out to coordinator HT: Test laptop =================================================================================== Take attendance Administer oaths Review assignments Point out exits, bathrooms, and kitchen Review emergency procedures; can use main exit; meet out front if must evacuate Remind to bring manuals/notes, food, drinks, utensils, glassware, mugs, cushions, K-Cups, etc. [umbrellas, sweaters] Remind about what cannot bring ("political" material, newspapers, Kindles, etc.) All: At any time, collect comments/suggestions for postmortem report (schedule) All: Warning about reading books/magazines (also, no Kindles, Nooks, iPads, etc.) All: "No cell phones" (official use only); generally not allowed for voters Now allow voters to use for notes reference in voting booths (and *only* for that) All: Be here by 6:00 AM (or before); park in church lot vs. Fellowship Center lot All: Don't leave premises before pack-up is complete (around 8:30 - 9:00 PM) All: CJ and Js will need to empty the ballot box about about every 400-500 ballots (17" ballot) All: There may be At-Large or DOJ Observers; there will be no Site-Specific Observers/Runners CS: Review curbside flow sheet and discuss who will cover CS: 50-foot boundary now must include curbside area CS: J or CJ must insert CS ballot in M100; cannot be the person bringing it in CS: Get second and third persons RT: *VOTER* must state name, address; read back name, address RT: Cross out *all* ballot styles for address change for any voter RT: Check appropriate (HAVA) box for an ATV flagged with "ID" RT: Tape back an ATV if torn out by accident; I'll have a knife if needed BT: Count ballots when open each pack; record count on ballot count sheet BT: Maintain my "Ballot Count Reconciliation" sheet BT: Quality control: signature, initials, ballot style, HAVA checkbox (see my color highlights) BT: CJ will review ATVs periodically BT: Can drop leading 0s for ballot style, e.g., G6 vs. G006 BT: Maintain BOE's "M100 vs. ATV Count" log BT: Monitor observers, e.g., for ATV handling BT: Should fix Quick Guide to add marking checkbox for Jurisdictional Dispute G: Do flow control to reduce size of line waiting for an available booth HT: Check short absentee list (the "last-minute absentee list") in addition to laptop to see if voter is flagged as VOTED HT: Should fix Quick Guide to add checking of "last-minute absentee list" HT: Be sure to check off provisional envelopes boxes, one by one, as tasks are executed HT: VAST -- note any suggestions for improvements or other comments (check "VOTED" coloring) HT: CJ will periodically check provisional envelopes TM: Don't stand too close to tabulator and don't touch voters Joggle steel ballot bin to settle the ballot pile ==== GO TO NEXT PAGE === ===================== At End of Monday Set-Up =================================== ########### GO THRU ALL CHECKLISTS TO SEE NOTHING WAS MISSED (CJ+ALL, RT, BT, HT, VA) ########### CALL COORDINATOR ON HELP TABLE PHONE: "WE'RE DONE WITH SET-UP" ########### MAKE SURE ALL LIGHTS ARE OFF AND DEVICES ARE UNPLUGGED ########### CALL MAINTENANCE TO LOCK DOORS ########### TAKE HOME LAPTOP, POLLBOOKS, CJ BAG, CJ BINDER, MY NOTEBOOKS, CLIPBOARD ========================= Monday Night ======================================== Review "Tuesday call-in list" (the short absentee list) on BOE website Print two copies of our precinct's part of the list Mark with pink "A"s the Pollbook ATVs of voters from this list ======================= Tuesday Morning ======================================= BT: Count and record count of each opened ballot pack, starting with the first one Tape a copy of the "Tuesday call-in list" by the laptop Remind HT to check "Tuesday call-in list" as well as laptop for "VOTED" Tape a copy of the "Tuesday call-in list" to the absentee voter list on the wall Tell RT that "Tuesday call-in list" has been marked in pollbooks Turn on AutoMARK Make badges Set up "No Campaigning" signs and A-frame signs [plus vinyl and H-frame signs] Make sure "No Campaigning" zone is still marked and clear any campaign signs from it Set up curbside doorbell stand ======================= Tuesday All Day ======================================= Use Chief Judge Pocket Guide Review all checklists Monitor observers/runners Monitor traffic and parking Empty bin every 400-500 ballots Rotate assignments and allow for lunch breaks ======================= Tuesday before Leaving ================================ Record: Registered voters: 4493 (as of 11/1/16) M100 vs. ATV counts ____ vs. ____ Provisional ballots: ____ Transfer Outs: ____ Emergency bin ballots: ____ Challenged ballots: ____ 11/8/16 Absentee List: ____ Late mail-in absentees: ____ Write-in ballots: ____ Curbside voters: ____ AutoMARK voters: ____ Spoiled ballots: ____ Observers: ____