* *** TASKS_2024-11-05_ELECTION TXT - 6 Nov 2024 03:50:44 - JGKNAUTH Granite Falls Blvd. signs: Plant Monday morning and retrieve Wednesday morning. Signs left in SCES Media Center Tuesday night: Retrieve Wednesday morning. -------------------------------------- Monday Setup ------------------------------------- Check that blue tape labels are still on bookcases. Get trash cans from Yolanda Stewart. If rain might occur, Get rugs/mats from Yolanda Stewart. Prepare holder for wet umbrellas. Get from Pollbook Box #1: Paysheet and long ("weekend") list of absentee voters. Attach long list of absentee voters to wall (or put on rain table) and record count. Set up and check Tabulator Base; ensure both bins and blue ballot box are empty. Place some signs by Tabulator Base for attachment on Tuesday morning. Distribute my folders/contents and any forms from gray bin to work areas. Set up ExpressVote and place information sheets by it. Do inside and outside setup using my diagrams. For outside, also see "Outside Signs and Curbside" sheet. RT: Set up pollbook binders with inserts and letter-allocation label pages. RT: Use file jackets and paper sheets to make RT line signs with large letters. Provide a sample with hanging line number attachments. RT: Check pollbooks for printing errors. [BT:] Test scanner [if supplied] and leave it charging overnight in break room HT: Ensure that all pages of provisional labels are good. HT: Test mobile phone with in/out calls; leave it charging overnight in break room. HT: Test laptop(s). ============================ Meeting at End of Monday Setup ============================= ALL: Take attendance -- each Official should state their name to help people know each other. ALL: Administer oath and pass around the sheet on clipboard for each to sign. ALL: Point out exits, break room, and bathroom. ALL: Review Manual's emergency procedures; meet in front on parking lot hill if must evacuate. ALL: Discuss procedures to use if it rains. -------------------------------------------------------------------------------------------- ALL: Be here by 6:00 AM; I must be there by 5:45 -- feel free to come earlier than 6:00. Should start Tabulator and ExpressVote ASAP -- need Judges to start Tabulator. ALL: Normally park in the large gravel lot so we won't take up spaces in the main lot. ALL: Don't leave premises before pack-up is complete. ALL: SHOULD bring manuals/notes, food, drinks, cushions, umbrellas, sweaters, {mugs, K-cups}. ALL: CANNOT bring: "political" material, e.g., in form of newspapers, books, magazines, etc. ALL: CANNOT bring non-political books (e.g., puzzle books) in *THIS* election. I would like you to read our election material -- provide comments and ask questions. ALL: CANNOT bring electronic reading devices, e.g., Kindles, iPads, laptops. ALL: "No cell phones" (official use only); use yours ***ONLY*** in break room or outside. Do not have cell phones visible. ALL: Voters can use phones to reference notes and *only* for that: no calls/texts/photos. -------------------------------------------------------------------------------------------- ALL: Review assignments for Tuesday. ALL: Remind about checklists -- VERY IMPORTANT -- FOLLOW YOUR CHECKLISTS AND FLOWCHARTS!!! Each area must follow and sign a special "Return to Jeff" Quick Guide for that area. Turn in that Quick Guide as part of packing up so I can return it to the BOE. ALL: Go over Observer status and rules. New rule: "Observers can talk to Officials", but not about procedures (call over CJ). ALL: At any time, give me comments/suggestions for the postmortem report. -------------------------------------------------------------------------------------------- ALL: ##### Discuss any "Late Breaking News" items not yet covered. ALL: ##### Point out any significant documentation errors not covered by "Late Breaking News". ALL: ##### Review "RT Flowchart" and card (in detail). ALL: ##### Mention "Packing Up after the Election". Note Debra is Pack-Up Coordinator. -------------------------------------------------------------------------------------------- RT: Process Voter Assistance Log for non-voters who assist voters. Goes in Blue Bag. HT: Noting (as RT would) ALL exceptions when handling a photo ID exception. TM: Read Voter Assistance Quick Guide page 1 + pages on Tabulator error messages. TM: Encourage each voter to wait after entering their ballot to see if error occurs. TM: Call over CJ if a jam occurs -- DO NOT do anything to lose the message on the display. TM: Guide voter to put ExpressVote ballot in the narrow slot; uncover the slot temporarily. DM: Ensure that not too many voters enter the enclosure. DM: Remind voter to have photo ID available. LM: Guide voters to proper RT line per first letter of last name; use line numbers. LM: Use shortcut for Disney line when appropriate. CS: J or CJ must insert CS ballot in Tabulator; cannot be the person bringing it in. CS: Photo ID must be considered for curbside voters just like for non-curbside voters. Could take "Photo ID Quick Guide" to curb, just in case. VB: Guide voters to booths and tables. when voters leave, check booths for trash or forgotten items. VB: Guide voters to Tabulator -- "Follow the RED arrows." VB: Help BT with ATV vs. Tabulator count syncing. =============================== At End of Monday Set-Up =============================== ########### GO THRU ALL CHECKLISTS TO SEE NOTHING WAS MISSED (CJ+ALL, RT, BT, HT, VA). ########### TAKE PICTURES. ########### CALL COORDINATOR ON HELP TABLE PHONE: "WE'RE DONE WITH SETUP". ########### MAKE SURE ALL LIGHTS ARE OFF (only if custodian will not be doing cleanup later). ########### TAKE HOME LAPTOP(S), POLLBOOKS, CJ BAG, CJ BINDER, MY NOTEBOOKS, CLIPBOARDS. ########### LOCK DOOR. ====================================== Monday Night ==================================== Review "last-minute absentee list" on BOE website. Print two copies of our precinct's part of the list. Print Observer list. Mark with pink "A"s the pollbook ATVs of voters from this list. Record pollbook letter allocations. ==================================== Tuesday Morning =================================== BT: Open each ballot box to verify number and type of packs. Ensure no packs are open. BT: Open one regular ballot pack of each type; DO NOT OPEN an ExpressVote pack. BT: Set up BMS box if required. Processing for the "last-minute absentee list" -- the short list: Tape a copy of the short list to the long ("weekend") list. RT: Tell RT Officials I have already marked the pollbooks for the short-list voters. HT: Tape a copy of the short list by the laptop(s). Distribute blank badges. Take pictures of door signs. Outside: Set up "No Campaigning" signs, A-frame signs, cones, and LED lights if required. Ensure curbside lane is still marked. Move curbside doorbell stand back outside and retest doorbell button. Ensure signs placed at Monday setup are still in place. Ensure 50-foot zones are still marked; clear any campaign signs from them . Follow Chief Judge Pocket Guide for "Opening the Polls". Take picture of Tabulator signs after Tabulator boots. Boot ExpressVote and take picture. During the day: Use Chief Judge Pocket Guide. Review all checklists. Monitor traffic and parking. Audit ATV's and Provisional Envelopes. Rotate assignments and allow for lunch breaks. Check and record any Observers/Runners. ================================ Tuesday Before Closing ================================ Have Officials sign pay sheet. Prepare "CJ Collection Box for Blue Bag". Collect final notes for postmortem. Audit latest pack of ATVs and as many on spindle as possible. Audit as many remaining provisional envelopes as possible. Assign end-of-line Officials. Collect my items from Break Room. Pack up Curbside and CJ Tables. Use these tables for the two collection tables (or get two other long tables). Tape "WCBOE Table" and "Jeff's Table" signs to the two collection tables. Tape appropriate Packing-Up sheets to the two tables. Place "Return to Jeff" box on WCBOE Table and "Jeff's Signs" box on Jeff's Table. ================================== Tuesday at Closing ================================== Tape "Polls Are Now CLOSED" sign on Media Center door. Move the collection tables closer to the center of the room. Record numbers and review with BT Official: "Ballot Count Reconciliation" sheet Trial "Reconciliation Form" Curbside count Review folder items and actions with "Pack Up" Coordinator(s). Use Chief Judge Pocket Guide. ================================ Tuesday before Leaving =============================== ****************************************************************************************** ****** CALL HELP LINE By 9:00 IF IT APPEARS CANNOT MAKE THE NEW BETHEL 9:30 DEADLINE ***** ****************************************************************************************** Remove posted Tabulator tape and save for postmortem report. ------ ------ --------- ---- --- ---- --- ---------- ------- ===> Total ballots per DS200 1038 ("Total Paper Sheets" per DS200 tape, includes ExpressVote) ===> ExpressVote ballots per DS200 0 ("Total ExpressVote Cards" per DS200 tape) ===> Tabulator vs ATV counts: 1038 vs 1038 ("Tabulator" means the DS200 "Total Paper Sheets" number; it does not include unreadable ballots from the Emergency Bin) ===> Provisional ballots: 27 ===> Spoiled ballots: 0 ===> Emergency bin ballots: 0 ===> Challenged ballots: 0 ===> Curbside voters: 22 ===> ExpressVote voters: 0 ===> Observers: 2 (0 At-Large Observers) (1 Precinct-Specific Observer) >>>> Eligible voters: TBD (registered as of 11/_/24) ===> Monday-list absentees: 5876 (the long list in Pollbook box #1) ===> Last-minute absentees: 42 (the short list gotten from the website) ==== ===> Total absentees: 5918 ===> Poll booths set up: 22 (includes 2 provisional and _ accessible) ===> Total chairs at tables: 5 (at 5 tables) == ===> Total "booths" set up: 27 ===> Broken booths not set up: 0 Ballot styles: B0167 (1 out of 181 ballot styles)